Reading Time: 3 Minutes
By using contract templates and automation tools, you can save time and focus on more important tasks. In this blog post, we will discuss the 7 biggest time wasters when creating contracts and how to avoid them. Let's get started!
What are the biggest time wasters?
Table of contents
1. Search for the right templates
2. Filling out contracts manually
3. Adjust or remove contract parts as needed
4. Create and Merge PDF(s)
5. Sending contracts for signature
6. Storing contracts electronically
7. Post-processing of faulty contracts
8. Conclusion
1. Search for the right templates
One of the biggest time wasters when creating contracts is manually searching for and filling out document templates. This can be a tedious and time-consuming task, especially if you have to do it on a daily basis. To save time, we recommend using automation tools that come with pre-built templates. This way, you can simply select the template you need and fill in the relevant information.
2. Filling out contracts manually
Another big time waster is filling out contracts manually. This usually happens when businesses rely on outdated methods, such as using paper contracts or Excel spreadsheet templates. Not only is this time-consuming, but it can also lead to errors and omissions. To avoid this, we recommend using contract management software that allows you to fill out contracts electronically. This way, you can simply type in the relevant information and have it automatically populate the fields in the contract template.
3. Adjust or remove contract parts as needed
If you need to make changes to a contract, this can be done using intelligent management software. This is a quick and easy way to update contracts as needed, without having to create a new contract from scratch.
4.Create and Merge PDF(s)
Once all adjustments have been made to the contract, the final documents are sorted and combined as one or more PDF files. This task can also be automated by using contract management software.
5. Sending contracts for signature
Once a contract is created, it needs to be sent to the other party or parties for signature. This can be done electronically using automation tools. This is a much faster and more efficient method than sending contracts by fax or mail.
6. Storing contracts electronically
After a contract is signed, it needs to be stored in a safe and accessible place. The best way to do this is to automatically store your contracts with additional information in your document management system (DMS).
7. Post-processing of faulty contracts
Due to the many manual steps and always the same monotonous activities, errors cannot be excluded. This leads to additional efforts in the post-processing of contracts. By using automation tools, errors in contracts are reduced to a minimum.
Conclusion
If you follow these tips, you can save a lot of time and unnecessary extra work when creating contracts. By using contract management software, recurring tasks can be easily automated.
Do you have any other time-saving tips or questions about automating contract creation? Please feel free to contact us!
Further information can be found on our Features or Templates page.
